AI Follow-Up Automation for Clinics

What is AI follow-up automation?

AI follow-up automation is software that replies to new patient enquiries, reminds patients about appointments and follows up on missed calls and no-shows automatically.

No enquiry waits until tomorrow, and your front desk is freed from repetitive messages.

What we automate

Instant reply to every web form and ad lead, with a booking link, day or night.
Missed-call text back offering a callback or booking link.
Appointment reminders and confirmations with easy rescheduling.
No-show and cancellation follow-up offering a new time.
Lead filtering so your team calls the people most ready to book.
AI assistants with human oversight: AI can draft and sort messages, but anything clinical goes to your team.

What we never automate

Diagnosis, clinical advice, test results, medication questions and sensitive conversations always stay with qualified people.

Results from real practices

A three-location medical weight loss clinic went from 2 in 10 leads responding to 7 in 10 after we added lead filtering and faster follow-up, with booked leads as low as $18.

Built for HIPAA and GDPR

Messages contain no health details, vendors sign the agreements the law requires, and data stays in your own systems. Read our compliance approach.

At a glance

What it covers	Instant replies, missed-call text back, reminders, no-show follow-up
Price	USD 1,350 per month for the full system, 3-month start, then month to month
Ad spend	Paid by you, directly to the platforms
Time to launch	About 1 week after payment and access
Reporting	Weekly update, monthly report and monthly strategy call
Ownership	Ad accounts, CRM, pages and data stay yours
Compliance	HIPAA-aligned in the US, GDPR in Europe, BAA or DPA where the law requires one
Exclusivity	One practice per specialty in each area

What working with us looks like

Free growth audit (30 minutes). We review your ads, tracking, landing pages, follow-up and compliance, and show you what to fix first.
Week 1: system build. Tracking, landing pages, follow-up automation and campaigns are set up and tested inside your own accounts.
Launch. Campaigns go live about 1 week after payment and full access. Ad sets launch in stages.
Optimise every week. We cut what does not book and scale what does. You get a short weekly update.
Monthly report and strategy call. Cost per booking, booking rate, show rate, and the plan for next month.

Why clinics choose GritSol Health

Healthcare only. Every campaign, automation and tracking setup is built for healthcare rules. See our compliance approach.
No competitors. One practice per specialty in each area.
You own everything. Ad accounts, CRM, pages and data stay yours.
Proof, not promises. Real numbers in our case studies, and no guaranteed outcomes.

Pricing

USD 1,350 per month: a 3-month start, then month to month. You pay ad spend directly to the platforms. Campaigns go live about 1 week after payment and access. Every service is part of one system: patient acquisition, AI follow-up automation and healthcare CRM.

Frequently asked questions

Will patients know they are talking to automation?

Messages are written in your practice's voice and clearly come from your clinic. Any patient who wants a person reaches your team.

Does it work with my phone and booking system?

We build inside the CRM and booking tools you already use wherever possible.

Is AI used to give medical advice?

No. Automation handles logistics only. Clinical questions always go to your team.

Sources and further reading

Specialties

See how this works for dental, dermatology, med spas, pain management, physical therapy and all 18 specialties.

See where your practice is losing patients

Our free 30-minute growth audit reviews your ads, tracking, landing pages, follow-up and compliance, and shows you what to fix first. No obligation.

Get Your Free Growth Audit

AI follow-up automation for healthcare practices